Top 100 Partners Exercise

(Originally based on an exercise from the Tamarack Institute)

What’s your intention: increased public participation, community inclusive planning or mapping stakeholders &/or partners?

 

Available in English and Bahasa.

Steps for increasing stakeholder/partner project participation:

1. List everyone you know, in your community, in each quadrant
2. Identify the Top 3 people who you have a close relationship with or know well
3. Craft the “ask” – approach each person and tell them about the project but don’t ask for a commitment to attend straight away but ask for a commitment for a second meeting
4. Revisit those people at the agreed second meeting time and ask them to come along to a community conversation

 

BUSINESS 1. 2. 3.	GOVERNMENT & NON-GOVERNMENT 1. 2. 3.
VOLUNTEER 1. 2. 3.	LIVED EXPERIENCE 1. 2. 3.

 

Steps for planning with stakeholders/partners:

1. List everyone you know, in your community, in each quadrant (or use above list)
2. Identify the Top 3 people who you have a close relationship with or know well
3. Craft the “ask” – approach each person and tell them about the project but don’t ask for a commitment to attend straight away but ask for a commitment for a second meeting
4. Revisit those people at the agreed second meeting time, respond to queries and ask them to come along to a planning meeting

 

At the planning meeting:

1. Encourage everyone’s participation in designing a community conversation (example process here)
2. Co-create a powerful “calling question” and invitation
3. Before leaving the planning meeting, ask everyone to list everyone they know, in their community, in each quadrant
4. Ask them to identify the Top 3 people who they have a close relationship with or know well
5. Encourage them to invite their “top” people to come along to the community conversation

 

Steps for mapping and organising stakeholders/partners:

1. Decide on the core purpose of the mapping for the centre, e.g. youth participation, homelessness, public participation etc.
2. Create concentric circles over the quadrant (see photo below)
3. Create a list of everyone you know, in your community
4. Add the names from the list above into the following circles and with the core purpose in mind:
   1. Inner circle – most engaged
   2. Second circle – sometimes engaged
   3. Third circle – least engaged
   4. Outer circle – not engaged
5. Bring the map to life! Act on the potential opportunities to engage immediately and use the information for further planning

 

Imagine a meeting of 60 people, where in an hour you would have heard everyone and at the end you would have precisely identified the 5 most important points that people are willing to act on together.” Toke Moller, Art of Hosting